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Virtual Office

Useful advice, tips and business news.

July 11, 2014
May 5, 2021

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Who uses our London meeting rooms?

Many businesses are using our meeting rooms in central London. If you have just started a business but don’t have money to buy a office, contact us.

There are many types of businesses who use our meeting rooms in central London. If you imagine you have just started a business from home and you dont have the capital to invest in offices, there may be times a client would like to meet with you and discuss the services you provide. Of course if you work from home its not very professional to meet clients at home, say in your lounge. This is where our meeting rooms really come into effect, they are very modern, discreet and unbranded. So when you meet your client in our City Road meeting rooms, they are given an immediate impression of professionalism and there is nothing to state this is not your office.

Unbranded meeting rooms

Some clients like to use our virtual office services, which include mail forwarding address in London. Of course the idea behind this is that the client is given the impression you are based in City Road. Our meeting rooms can really help reinforce this impression, as they are totally unbranded. This means there are no logos on the meeting rooms or on reception thus your client is not aware this is a virtual office and it could well be part of your business (in fact it is part of your business as you have paid for the service).

Central London location: Tech City and Silicone Roundabout

Our offices are based in a very prestigious area, the government are totally revamping the area invest millions of pounds into the new "silicone roundabout" and surrounding areas. The idea is to bring more investment into the city for a new sector, mainly being technology. This is excellent news for our customers as it this means the area you will be based from is really going to be state of the art and the place to be located for small businesses looking to become more successful.

Some of the features included with the meeting rooms

  • Free Fibre Optic Broadband
  • Free Refreshments, Coffee, Tea, Mineral Water
  • Free access to reception area, sofa, BBC news
  • Conference calling facility
  • Modern and unbranded
  • Air Conditioning
  • Free whiteboard use

Your Virtual Office London understands the importance of the service we provide to new businesses. Our service can really help take your business to the next level. We know that we can often be the accelerator your business needs, your clients take you more seriously and it can help clinch that important deal your company needs to make it. If you want to book a meeting room or if you have any questions please do not hesitate to contact us, we are always happy to take your calls.If you found this post helpful, why not read more posts we have created for you on our virtual office and company blog.

July 10, 2014
May 5, 2021

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Mail Forwarding V's Registered Office Address Service

Find the main differences are between our Mail Forwarding London address (London office address) and a Registered Office Address in the given article.

Many customers often ask what they main differences are between our Mail Forwarding London address (London office address) and a Registered Office Address. There are clear and marked differences between both types of address service, each client will have a different requirement based on their circumstance. What category do you fit into?

Mail Forwarding London Address Service

Our London Mail Forwarding service is for trading active businesses who expect to receive real business post to the London address we provide. For example you work from home selling items on eBay, and you would like to use our prestigious London mail forwarding address to help you appear more established. Our mail forwarding address is ideal for this very purpose, it allows you to place our address on your correspondence which could include your website, letter heads and business cards.Any post that would be sent to this mail forwarding address would then be forwarded to your own address, alternatively you can then pick the post up from our office location in City Road, London.The mail forwarding service suits a variety of business, from startups to homeworkers who wish to appear larger and more established. Its also a very good way of gaining access to the London market, companies will list a London address to make it appear they have multiple office addresses which they operate from. There are many benefits to using our mail forwarding service, its importnat to know the service is completely confidential and it does help to stop any unwanted callers turning up at your physical office location.

A Registered office Address Service

The registered office address is solely for Companies such as a Limited Companies and Limited Liability Partnerships, not sole traders. The registered office is a legal requirement that all Limited Companies must have; when registering a Limited Company for the first time you will need to input the registered office address. This is the address where the company is legally registered at. All statutory state mail from Companies House and HMRC will then be sent to this registered office address. If you use our address service we forward all mail free to you, our registered office address allows you to use our City Road, EC1 address in London as opposed to your own address. Again this will have many benefits such as protecting your residential address, its a prestigious central London address so it will instantly help to impress any clients researching your business.

Do I need both services?

Well if you are a Limited Company then it could be beneficial for you, if your a sole trader or personal client then you would just need our mail forwarding service, not the registered office address. A Limited company would benefit from both services as it would show that the legal registered office address is at the same location as your trading address helping to give the impression your business is established and fully active in a central London location.

Why use Your Virtual Office London?

Well there are many good reasons why you should Your Virtual Office London services; Our expert team has over 100 years industry experience and have clients who have been with us for over 15 years. Our history and client base speaks volumes about our company, we value our customers and they value the service we provide. Our services are affordable and we have been ensuring that our prices are as competitive as ever. We pride ourselves in fast turnaround times and a professional and efficient service, if you want advice its free to all clients, get in touch with us today.

July 3, 2014
May 5, 2021

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What can having my own Virtual Office do for me?

In this article, some important tasks are discussed in depth and why virtual office can be crucial to smooth running of a business, especially new start-up.

Virtual assistants: we hear a lot about them nowadays, but still probably are not quite sure exactly what they do or what they mean to businesses like yours.The truth is though, that the services virtual assistants specialise in can be of great benefit to help you grow your business and increase your sales. Here are just some of the important aspects that a virtual assistant can help you with:

Advantages

The advantages of hiring a virtual assistant is that you don't have to provide an office for them, they can work remotely. The duties they perform can be done from their own home and the hours can be flexible too meaning it does not require large investments into renting office space, infrastructure, heating and lighting or insurance.

Some of the tasks a virtual assistant performs are:

Receiving business calls on your behalf, receiving, replying to and forwarding emails, conducting customer surveys, telemarketing work, providing information about your company to prospective clients or customers, the sending and receiving of paper-based mail, managing claims towards the company, making payment and authorising transactions for services, filing documents and various other admin tasks.Here are some of those tasks discussed in some more depth and why the virtual assistant can be crucial to the smooth running of a business, especially a new start-up working with a very limited budget.

Social Networks

Virtual assistants have the skills required to open accounts in social networks, write, distribute and manage the content over these channels. They are experts who know how to attract and engage with people, market goods and services, promote your business brand and raise awareness of your company.All these tasks take time and patience. Some companies do not feel very comfortable using social networks because of a lack of knowledge or training. Some managers simply do not have the time to dedicate to this themselves or cannot afford to divert existing staff from their duties to focus on building up their social media presence. However, if these tasks are carried out by the right virtual assistant, your business can achieve great success.

Newsletters

Creating regular print newsletters, email newsletters and email alerts can help build a relationship between your company and their customers. Some companies do not enjoy building and maintaining the communications side of the business, but its is very important to maintain contact with existing customers that have already purchased from you and attract the interest of those who may become new customers in the future. Regular electronic newsletters should be sent at least every two weeks to maintain a good company awareness.More often than not however, most companies start with great enthusiasm for building customer relationships, but then the effort often dims due to the time spent on it as well as performing other multiple tasks daily. This is where a virtual assistant comes in very useful. They are able to take the full weight of this important function and maintaining it at a high level, creating a valuable tool for your marketing and sales. If you wish, they themselves will learn about your business and take care of the writing and publication for you.

Blogs, Articles and Press Releases

This is another speciality of virtual assistants. They know how to write engaging posts to reach the public with the right tone and enough interesting information to attract new social media followers, get good post shares to raise company awareness, and even create a sale.Every day, thousands of people read informative and useful blogs and articles on the internet. A good virtual assistant can play this field with an article or message with the exact content you wanted to convey. This is essential if your goal is to keep the audience's attention on your business every day.

Webpages

Most businesses think that once you pay for the design and construction of a Website, its a completed operation and that's it, job done! But in reality, it's not quite that simple. Your website needs to routinely refresh and change with new content being added and regular updates made to its format and design as technology moves on. Virtual assistants can achieve this for you too, by posting fresh content, editing and updating current content to keep it relevant and adding images to break up posts and pages with heavy blocks of text.Within this website we can also use the aforementioned social media (Facebook, Twitter, Google plus, Pinterest, Instagram, press releases, email messages, blogs). This is an effective way to keep customers engaged and connected to your company.A good virtual assistant specialising in the maintenance of webpages can advise you about the best methods to maintain an attractive, informative site, the latest software updates and what is most important to attract and engage public attention.These are just some of the areas where virtual assistants are well trained and can help you in order to grow your business at a place like Capital Office.It is very important that you discuss with your virtual assistant your exact goals for your business, so they can tailor their work to suit your needs.

June 29, 2014
May 5, 2021

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What options do I have with your mail forwarding services?

Our dedicated mail forwarding services are very flexible and offer different options to choose from, depending on how you would like your post to be handled.

Our dedicated mail forwarding services are very flexible and there are several different options you can choose from depending on how you would like your post to be handled.Firstly, we can offer you a free mail collection service, so our clients who live or work near our offices are very welcome to collect their mail from their own dedicated mail box during normal working hours. Our office working hours are between 9.00am - 5.00pm and you simply call in and collect your mail from our main reception.We can also offer you a mail forwarding service; this is best suited for our clients who live further away. Our Mail Forwarding clients can be based anywhere in the world so your location is not a problem for us. Our mail forwarding clients can choose where to have their mail forwarded to, as well as choosing the frequency at which we forward your mail. This could be on a daily basis, weekly, monthly or so on.... as and when you choose. We will forward all of your domestic post by first class mail and if your post is going abroad, we post it to you via airmail on the same day, or at the frequency you require.We can also offer you a scan to email option where you can choose for us to scan all letters that come in to you and then email your scanned copies as an attachment to your chosen email address. Our scan to email option is a same day service, and your letters will be scanned in batches. This can be beneficial for clients who need documents that may be more time sensitive.

Who uses our mail forwarding services?

There are lots of different types of business people who can benefit from using our mail forwarding services. Currently we work with a large number of clients such as:

  • Home workers
  • Small Businesses
  • Companies who want more than one address
  • Businesses that need a location in London
  • Personal customers without a fixed address

Benefits of our Mail Forwarding Features

Our mail forwarding service in London is designed to be flexible, so you may want to collect your post in person from us one day, but then have your mail forwarded to an address on another. This can suit you when you travel a lot for your business. You can even request our mail scanning services to get those important documents to you while you are out on the road but choose to have other less urgent items of mail posted. We are happy to meet your individual and specific needs, every client has different requirements and we offer a service that aim to meet them with ease.

Saving you money

When forwarding your mail via the postal system we can offer you some great advantages over Royal Mail. When sending the post onto your chosen address we actually frank your post in-house, this is cheaper than using Royal Mail by about 25%. We also bundle your post together, so if you have several loose letters we will place these letters into one sturdy envelope for you. Bundling your post drastically reduces your postal costs and can also reduce the risk of letters going astray in the post.If you already own a Limited Company you can also use our registered office address alongside our mail forwarding option. You can read more on registered offices here. A registered office is a legal requirement for your company by Companies House and we can provide you with a prestigious London address for you to use as your Limited company registered office address.

June 25, 2014
May 5, 2021

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What is a Directors service address? How can it help me?

A directors service address for example is for directors of a Limited Company who would prefer to keep it private by not having it listed at Companies House.

Many people ask us what the main difference is between our registered office address, mail forwarding London service and the directors service address option. Each service we provide has marked differences and meet with the needs of professional business people in different ways.A director's service address for example is for directors of a Limited Company who would prefer to keep their personal address private by not having it listed at Companies House and put on the public register as the directors service (main contact) address.This simply means that when a member of the public searches for your company details via the Companies House public database, they can find out your company details, such as ownership structure and contact address details for the directors. Many clients are often unaware of just how much information is available online through the Companies House public register.Using our Directors Service Address will keep your residential address protected and completely separate from your business address. People can of course also search for where the company is registered (this is called a registered office address).Our directors service address also allows you to change the contact address for your director to our prestigious London address in City Road. More information on directors services can be read directly from the Companies House website.

What are the benefits of using our Directors Service address?

  • Protects your residential address from public records
  • Stops unwanted callers contacting you at your home, including junk mail & customers
  • Prestigious London address that looks like a more professional address
  • Very affordable

How is the Directors Service Address different from a Registered Office Address or mail forwarding address?

Registered Office Address

Our Registered Office Address package is similar to a directors service address where by you are changing your business address details at companies house. However this will update your registered office address to the one provided by Your Virtual Office London. Having a registered office address that is based in the heart of London can convey a level of professionalism that will help you to be taken seriously by both clients and business partners alike.

Mail Forwarding

Our mail forwarding address service is different yet again from the above mentioned address services. With this service we provide you with an address for your business correspondence only. So your clients would use your mail forwarding address as your trading address.You would then be able to update your correspondence address details on your websites, business cards, and stationery etc. to reflect your new London based mail forwarding address. The idea behind having a forwarding address is to give your clients the impression that you are based in London at a prestigious city address. First impressions are very important in business and this service can really help to boost your credibility and therefore your sales.This service is also useful for safely diverting all your business correspondence while you are moving premises and you are worried that important mail may get lost, delayed or sent to the wrong address.You can find out more about our professional business address services here.

June 23, 2014
May 5, 2021

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A virtual office in London: Ways to grow your business credibility

A business operating in a well known area, such as our Virtual Office in London, can give clients a positive first impression and offer many business benefits.

The location of your office and your business reputation are very intertwined. A prestigious address on your company letterhead can foster a positive first impression of your business even before the client has even met you. Those first communications with your new client will start off on the right note with a positive air and a willingness to do business with a company with some gravitas to their name.However, if you have a business address based in a run down area, a potential client's first impressions of that address can lead to a very negative outlook for you and your company. Can you really risk putting off prospective new clients even before you have spoken to them?A business operating in a well known area, such as our Virtual Office in London, can give your clients a positive first impression. Everyone understand first impressions are important, and we can help you achieve this. After all, where better to have your company address than in the beating heart of the country with a well-established reputation as a world-wide business hub.Our virtual office package provides you with a cost effect solution to establishing your good business name and reducing the risk of lost revenue through poor first impressions. Our cost-effective virtual office services offer a customisable range of management services that can help you see a great return on your investment.For example, you can obtain a prestigious London address for your company for less than £100 and this can be used as your main address, or in addition to your regular business address helping your clients think that you may have several offices located around the UK. Mail Forwarding is included, so this means you can use the address on your company stationary, websites, and other material and have your clients send their mail to you at your London address. Once we receive your mail, we can then forward your mail to your chosen location. This can be your main office address where you run your company from, or to your home address - wherever you prefer. We will not disclose your forwarding address to anyone.Don't worry if your business premises lacks suitable meeting space. Our virtual office address can also give you access to modern, unbranded business meeting rooms, creating a professional atmosphere for your business meetings. Using our state of the art meeting rooms can help your to maximise your business activities to achieved the best possible results for a very small outlay.Our virtual office and meeting rooms are a perfect fit for small companies or larger organisations that may not want or need to pay rent on larger business premises all year round when then are not needed at all times. We also find many homeworkers benefit from our virtual address service as it enables them to appear larger than they actually are, and helps to keep their personal residential address off public records.

How does it compare to a real office address?

Our virtual office service provides all the advantages of a real bricks and mortar office but without requiring the large overheads and expenses needed for rent, rates, insurance and employee wages. Our virtual office address allows you to have all of your business post sent to us in London, we then forward all of your mail to your chosen address.Virtual Offices are certainly a smart and efficient way of helping to improve businesses productivity. It enables your business to develop excellent relationships through good impressions and positive reputation building. A virtual address offers all the benefits of a real office address without the associated overheads. This is a fantastic cost-effective method of improving your bottom line and cutting out a lot of expensive and unnecessary business outlay.Find out more about our virtual office services here.

June 20, 2014
May 5, 2021

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What is a Virtual Office in London?

A virtual office acts as a fully-functioning, physical bricks-and-mortar office, but is actually an online workspace to build your business’ professional image.

A virtual office acts as an actual fully-functioning, physical bricks-and-mortar office, but is actually off-site to your business.Virtual Offices are known for helping business owners to reduce their costs and overheads while continuing to present a professional business image. Those entrepreneurs and small business owners who have home-based businesses running from a home-office are often perfect candidates to make use of these services as they can get their virtual offices to handle certain aspects of the business for them.The virtual office is actually a real live office with a real address often referred to as a mail forwarding service and can come with a business telephone number which is answered by trained staff on your behalf. The primary functions of such offices are for live communication, telephone answering, meeting rooms, message taking and forwarding by virtual assistants.

Who is taking advantage of virtual offices?

An increasing number of small and medium size businesses are picking up on the idea of using virtual office providers to manage certain aspects of their business. Virtual Offices have become very popular for administrative and communication needs. If you have been considering using a virtual office, it is important to learn more about it and how using one can be of benefit to you. Below is a brief and helpful guide that offers relevant information on Capital Offices' Virtual Office service in London.

How a Virtual Office in London can benefit your business

Virtual offices offer various services to clients and are more cost-effective compared to actual on-site offices. Below are some of the many benefits of a virtual office that you will take great advantage of as soon as you start your own.First Impressions: Making a first and lasting impression on a prospective client is important for many businesses. By having a virtual office, you will have a professional address of a well-known and prestigious building. The address becomes your business address and it makes a big impression on clients. Having a virtual office of your own based in the heart of London can give your business the 'wow-factor', and help impress your existing clients as well as encourage new clients to sign up with you.Privacy and Security: Those who run home-based businesses do not want to give out their own private home address to just anyone! Who really wants to be inundated with mail shots or have cold-callers turn up on your doorstep at all times of the day or night? By having a virtual office, you will have a professional address at a different location away from your home that you can comfortably give out to business clients and prospective contacts at network meetings. Your privacy and safety will remain secure as a result.Cut-back On Costs: One of the biggest benefits of having a virtual office in London is that it allows business owners to cut back on the traditional costs and overheads associated with renting business premises. You do not have to spend money on renting or leasing a space all year round to have a professional office. Some people may just be testing the waters for a specific business idea they have had and are not ready to spend money on permanent office space or take out a mortgage on a building. You will also save money on petrol costs because you will not have to commute to your offices every day. You can continue to work out of your home office with the safe knowledge that everything is being handled professionally for you.Telephone Answering, Voicemail and Mailing Address: A lot of small and medium business owners do not have the time to answer every call, especially if they are away from their phone in a meeting, out on the road driving, or busy with some other task that needs all of their attention. Your day to day communications and other administrative responsibilities will be handled more easily and much more smoothly by using a virtual office.An added benefit of using a virtual office is that you will not have to worry about training up any customer service representatives to handle your calls, and there will be no language barriers or missed calls. Your calls will be transferred to you at any number you specify, or a message can be taken and then sent to you so you can deal with it at your convenience. You will also have voicemail capabilities and a professional mailing address to make sure absolutely nothing is missed or forgotten.Work from Anywhere: Your actual office is wherever you are. You have the freedom to work wherever you choose - from the comfort of your own home, at the airport, or a cafe! You can keep a virtual office and use it to run and manage your administrative needs.Whether you are a home-based entrepreneur, an accountant, therapist, company formation agent, or real estate agent in London, you will benefit from working with virtual office London in the long run. You will no longer have to worry about long-term commitments and expensive overheads. Instead you can simply focus on running your business every day.Get in contact with Capital Office to see how our Virtual Office Service can really be of benefit to your business.

June 20, 2014
May 5, 2021

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What is mail forwarding? How can it help me?

Lot of businesses in the UK use Mail Forwarding services – probably far more than you think! It also allows you to hire an address and have other benefits.

Lot of businesses in the UK use Mail Forwarding services - probably far more than you think! This is a service that allows you to hire an address and have all your business related post forwarded to that mailing address. Capital Offices mail forwarding service is much like a mail box or a PO box; in that you can use the City Road EC1 Central London address provided by Capital Office as your own, but our exclusive and prestigious London address will look far more professional on your business paperwork than a common PO box address.Many business people choose to have a mail forwarding address as this provides many benefits when compared to using your own residential address as your main business correspondence address. One such benefit is that the mail forwarding address is a prestigious London business address, and your clients would be given the impression that your actual business is based there. Clients will not know it is a mail forwarding or mail box service as their is no indication of this on the address you use.Our prestigious London address can be used on your own correspondence such as business cards, letter heads as well as on your website. Having a mail forwarding address instantly gives your business an established presence. First impressions are important and a mail forwarding service can help you achieve your important goals of building trust and credibility in your business.Another benefit is that of greater personal security. Your mail forwarding service from Capital Office will be completely confidential. This means that your details are private and will not be given out to anybody inquiring about your mail forwarding address. This is good for stopping unwanted callers turning up at your home at all hours of the day and wasting your precious time.Once your mail is received at your mail forwarding address, you can have it sent out to any location in the world that you choose. Most of our clients prefer to have the mail sent in batches - this can help reduce postage costs by sending the mail in one bundle as opposed to individually as each letter comes in. However you can choose how you want to have your post sent, each client will have their own individual requirements, so we are pleased to offer a flexible postage plan to suit your special needs.If you have any queries about our mail forwarding service, feel free to contact us so we can answer your questions and help to tailor a service that will be a perfect fit for your business needs.

December 5, 2013
August 21, 2022

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Who Uses A Virtual Office?

Virtual office can provide your business with a prestigious mail forwarding address in London which instantly gives your business huge credibility and status.

There are many reasons why a small business owner may choose to benefit from using a virtual office. One great advantage of this is that it can help to boost your company’s image and reputation. A large proportion of small businesses use a residential address and for some people this can cause uncertainty about the reliability and legitimacy of the business, which in turn can lead to less trust, custom and sales. Virtual office can provide your business with a prestigious mail forwarding address in London which instantly gives your business huge credibility and a higher status.

Virtual Office Helps Keep Your Privacy Protected

When seeing a registered London address, prospective clients are more likely to view the company as well established, trusted and reliable. As well as providing security for customers, using our virtual office service will keep your home address private and protect you from unwanted callers. This is an important reason for you to use a virtual office, and will help by keeping your home address off all public records. By using our virtual office address you will be preventing cold callers from just turning up at your home address at any time of the day completely unannounced -  which can be very awkward to say the least! Our service provides great peace of mind to our customers, you will know your home address is secure from all cold callers. In addition to our mail forwarding service, many small businesses use our virtual call answering service.

This service works much like having your own personal assistant who will handle all calls on your behalf. Unlike employing a full-time PA, which could cost you over £20,000 a year, a virtual personal assistant is an affordable option for your business. A full time virtual PA on the same hours would cost just a small fraction of that from Capital Office for 12 months. Your virtual call answering service will receive all calls and then divert them to your home or mobile phone quickly and without revealing either number to the caller. Alternatively, if you prefer not to answer all calls live, your callers are able to leave a message which you can listen to and then respond to later. This can be ideal if your work is very hands on meaning you cannot answer your phone straight away each time it rings, or your job means you are away from your phone regularly throughout the day. All of our call answering staff are native English speakers and have impeccable telephone manners and customer service skills.

Get the Best Virtual Office Services for an Affordable Rate

Using this service will allow you to remain focused on your work without the worry of distractions or missing an important client’s calls. If you would like to discuss any of our services please do not hesitate to contact our expert team who will be happy to talk you through your preferred options. We can find a package suitable for your business. Why not take a look at our extensive range of Virtual Office packages we have available. We are confident that we will have something to suit your business needs!

December 5, 2013
August 21, 2022

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Affordable Accounting for our Clients

We now offer affordable accounting services for small business owners who may struggle to find the time to keep track of all their business transactions.

Capital Office understand the importance of keeping overheads low when running a small business. We also know that keeping up to date financial records for your business is vital to help avoid any penalties from HMRC. With this in mind, we now offer affordable accounting services for small business owners who may struggle to find the time to keep track of all their business transactions.

Low Cost Professional Business Accounting in London

When you begin trading, it makes a lot of sense to get your business accounts sorted out as soon as possible to keep track of your daily finances as well as prevent yourself from becoming bogged down with too much paperwork. You can save yourself a lot of time and effort by keeping on top of your accounts, but we understand that sometimes it can be a struggle to juggle so many jobs all at once. This is why investing in our low cost expert business accounting services can save you so much stress, especially when it comes to those dreaded tax returns! When it comes to the Tax man our accounting team knows best! Don't struggle along trying to do everything by yourself - if you need more help or advice, do not hesitate to call us.

Capital Office provide top-class business accounting services all across London as well as on a national level. No matter where you are based in the UK, our team of fully trained and experienced accountants can help alleviate any issues you may be facing. We aim to make your accounting process as easy as possible by taking it completely off your shoulders, so you can be left free to concentrate on building your business. You can get a FREE QUOTE from us - so why wait? Let us take the strain of completing your business accounts completely off your hands.

In a hurry and just want some advice?

Our friendly team are on hand to help, get in touch today

Call us at

+44 (0) 207 566 3939

Email us at

info@capital-office.co.uk

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