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Benefits of Working With a Flexible Office Set Up

Benefits of Working With a Flexible Office Set Up

by | Dec 12, 2018 | Blog, business, CALL ANSWERING, Virtual Office | 0 comments

Modern-day offices are nothing like what they used to be. The digital revolution has brought about great changes to the workplace that allows for a greater level of flexibility than was afforded to business owners in years gone past.

In the old days, it was simply a matter of providing four straight walls, a roof and desks for their office workers to sit at for the whole of their working days, weeks, months and years.

These days many businesses both large and small are demanding greater flexibility for their workers and this doesn’t always mean having a permanent office style set-up in the workplace. More employers are realising that they need to incorporate more agility and amenity in their workspaces that include open-plan office space, rest areas where staff can go to get a mental break from their desks and connect and collaborate with their work colleagues.

Fully serviced offices

A lot of new tech start-ups that don’t actually produce physical goods or need workshops are creating a rise in demand for very adaptable, fully-equipped, ready to go offices and workspaces that provide new business owners with everything they need to launch their business, but with the convenience of only needing to pay one monthly fee for its use.

This means that many digital entrepreneurs and app developers can walk into a fully-functional office with their R&D development team and programmers and be ready to go from day one with none of the logistical nightmares of having to rent premises and set up their own workspaces.

Compared to how business owners used to operate this new approach is nothing short of a workplace revolution. Fully serviced office spaces are becoming the new norm for many new start-ups and has long been an anticipated requirement for new enterprises according to many leading business experts.

Virtual office options

The huge rise in popularity for a flexible virtual office approach to running a business has also proved to be a game-changer in the business world. According to information from the Office of National Statistics, the number of self-employed in the UK increased from 3.3 million people (12.0% of the labour force) in 2001 to 4.8 million (15.1% of the labour force) in 2017.

The vast majority of the self-employed are either sole traders working a home-based business, solo-entrepreneurs, small partnerships and small business start-ups with just a handful of key workers on staff. This means that the demand for virtual office services such as those offered by Capital Office, London has been steadily rising in recent years.

There are obvious benefits to outsourcing many of the day-to-day administration tasks performed in your office and reception area. Freeing yourself from these time-consuming tasks will allow you to focus your time on more pressing jobs and free you up for meetings with clients or B2B negotiations. The cost savings alone will help give your bottom line a healthy boost because you will not need to employ administrative staff solely for the purpose of handling your business calls and keeping on top of your company mail.

You can also make massive savings on office rent as you won’t need to hire staff and provide them with office space to work from, not to mention the savings made from all the extra overheads of running an office such as your power, heating, water supply and IT equipment infrastructure.

Scalability of flexible office services

The boom in alternative office solutions offers you the agility and smooth scalability that allows for businesses to plan for rapid growth. With both fully-serviced offices and virtual office services, you have the ability to have a fully scalable solution that will grow with your business.

This can be very beneficial to entrepreneurs who may be looking to expand their business and even take on staff for the first time, but still be able to run a lean set up where they don’t have a large chunk of their revenue spent on administration and office rent that delivers no returns for their business.

Even if you run a business without any physical office space, you can still find fantastic solutions such as our registered office service that provides a business a valuable EC1 London address, while allowing you to hold business meetings with prospective new clients by using a fully serviced meeting room to meet with and impress your clients. There is very little point to paying out rent for an office with additional meeting room space if this room is going to sit empty for the vast majority of the year.

In the beginning, it can be very convenient and cost-effective to simply start off with one virtual service that can greatly help you free up your time, such as using a virtual call handling service to always be there to answer your incoming calls and handle them according to your specific instructions.

Alternatively, you could choose to start off with a mail sorting service that will keep you free of the burden of having to spend your time opening and dealing with your business post each day.

What is most appealing to modern business owners is the very convenient ‘pay-as-you-go’ basis that virtual office services are based upon. This means they can have a perfect solution to provide them with all the administrative support they need at a cost-effective price, yet can scale the amount of help they need according to the ebb and flow of their income and business finances. This sort of set up is of particular use to those nimble, entrepreneurial companies that need to be able to quickly adapt to change.

Capital Office over-delivering on virtual services

Because Capital Office offers virtual office services that go beyond the obvious, this has proven to be our key to success for the very many years that we have been offering business owners these top-class services. We set the bar very high for our competitors to reach and any other virtual office service provider will need to be a truly outstanding company in order to compete with us.

Our team of dedicated staff are committed to a mission to keep our finger on the pulse of what our happy clients want from our services. This means that we are constantly looking to evolve and adapt to draw the best advantages from new technology and communication techniques.

We are proud to offer a vibrant and innovative range of virtual services to our clients and are very passionate about continuing to refine and add to the services that we can offer to help and assist business owners across the country.

Achieving a healthy work-life balance

We at Capital Office understand that new and growing businesses are ambitious to make their company a success. This can often mean working long and gruelling hours to keep on top of everything that needs to be done, including being fully responsive to your incoming business calls and not becoming overwhelmed with your continuous incoming business post.

Sometimes entrepreneurs will sacrifice a lot of their evenings and weekends to dedicate to their business, but quite often their efforts are spent just keeping on top of everything rather than to successfully push their business forward.

Family life can suffer as a result, as can your own mental health and well-being. Outsourcing your essential day-to-day administration tasks to a virtual office service to handle on your behalf can not only give you the peace of mind you need to know that every single business phone call is being professionally handled, but also will free up your time from being bogged down opening your business post and sorting through acres of junk mail. The time you can free up from these tasks can be better spent at home enjoying your family life.

We understand that you really want your business to become a roaring success, but you don’t have to achieve this at the cost of your personal health and well-being or risk putting extra pressures on your personal relationships. Achieving a good work-life balance is crucial if you want to get the best of both worlds from your business and your home life.

Moving with the times

According to employment data predictions, by 2020, millennials will make up 50% of the global workforce. Don’t forget that this is a generation that is used to using digital technology and understand how it can help them to work with more flexibility. The new upcoming workforce will be used to collaborating with work colleagues through a digital environment, so the idea of using virtual office services will be considered as being quite normal in a modern workplace, especially with start-up businesses running a lean operation.

As both the fully-serviced office and virtual office solutions set to keep on booming over the coming years, most new business owners are becoming far more selective in their planning for their office set up. Many established businesses looking to expand their operations are now waking up to the additional benefits that these solutions can provide.

The businesses of the future will have to present a flexible, multifaceted face to their company set up to allow them to escape the old rigidity and confinement that a traditional permanent office environment provides. To enable their business to grow and prosper while keeping their operational overheads to an absolute minimum, it will be absolutely essential that they look at working with a good virtual office service or a fully-equipped physical office provider – or both!

For more information about our virtual office services, do not hesitate to contact our friendly London-based team. We are here to help your business succeed! Call us: 0207 566 3939


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