Call our team +44 (0) 207 566 3939

Blog

What company info to put on your stationary?

What company info to put on your stationary?

by | Oct 10, 2014 | Blog, Company Formation Services, Tips & Advice, Uncategorized | 0 comments

Company stationery – what should be added

Your business documents and letters about your company’s details are needed by law during certain pieces of correspondence. Here are some of the most important requirements to take into account:

The full registered name of your company should be mentioned in all correspondence and documents, making it easier to read who exactly you are. This is extended as a legal requirement to:

• Notifications and corporate publications;
• All the business letters and forms to the company;
• Parcels, invoices, receipts, bills and currency, cheques, money, goods that intend to be signed on behalf of the company’s revenue, such as letters of credit and bills;
• All of the company’s websites. There`s no need to show your company name on each page, but it should be easy to read.
Furthermore, you are required for the company website, orders, and letterheads. In addition to the registration of the company name, each of the following information is required:
• Where the company is registered in the United Kingdom – i.e. the UK, England and Wales, Northern Ireland, Scotland;
• The registration number of the company;
• The registered address of the Company.

The equivalent of paper stationery requirements goes for e-mail correspondence as well. The relevant information is provided by many companies who send e-mail regularly. It is helpful to have company details automatically added on the footer of the email, so that it shows the necessary information.

There are many important stationery issues to consider, which may be specific to your company:

• That which is not a public company should note the fact that it is a limited company;
• If, as stated in Section 833 of the Companies Act 2006 yours is an investment company then this will need to be described;
• If it is a charitable company, it should be noted if the words ‘charity’ or ‘charitable’ are not included.
• There is no requirement to display the names of each director of the company, but it is best to either include them all or none, so as not to confuse the issue. A director of the company must be named, if there is no signature in the text. The same applies to the name of each director.
• If you choose to display the company’s capital, it must display the amount paid out of the share capital.

If a company does not meet the legal requirements, the company itself, and all the company’s employees are liable to a fine. This fine can cost £1,000 and £100 thereafter if the offence continues.

In addition to these general rules as described, there may be other legislation and regulations that apply to your company. This is the case, especially with companies that operate in financial industries, where they have to state that they have the authority and provisions to the relevant regulator (Financial Conduct Authority).

All legal requirements and industry-specific best practices can be found with your own trade body. There are also lots of valuable sources of information about which documents and stationery to include for all types of company and these can be found by talking to your own regulator.

You can read more interesting articles on company formation and business advice here.

Blog Categories

Contact Details

Tel: 0207 566 3939

Fax: 0207 566 39352

Sales: office@capital-office.co.uk

Support: support@capital-office.co.uk

Our Location

Capital Office
Kemp House
152-160 City Road
London, EC1V 2NX

Opening Hours

Monday - Friday: 9.00AM – 5.00PM
Saturday: Closed
Sunday: Closed

All You Need to Know About Limited Company Shares

All You Need to Know About Limited Company Shares If you’re set to launch a company limited by shares, it’s important for you to understand all there is to know about these limited company shares and what they mean for your business. Before you begin working via your...

Appointing and Removing Company Directors 101

Appointing and Removing Company Directors 101 There may be a number of reasons you’ll want to remove your existing company director and/or appoint a new individual to the role. Whether you’re planning a major reshuffle at the top for the sake of changing course of...

Where Do I Send My Stock Transfer Form?

Where Do I Send My Stock Transfer Form? Congratulations! You’re either a newly formed business, or you’ve been running your brand from a reputable business address for some time. But with the plaudits comes the pressure; not least the overwhelming number of...

7 Important Roles of a Company Director

7 Important Roles of a Company Director You may be the proud owner of a new business, functioning from a credible business address, and envisioning a bright future ahead. But if you’re unsure about exactly what a company director’s role entails, then you may find...

How to Transfer Company Shares

How to Transfer Company Shares If you’re the proud owner of a business, functioning from a reputable business address, you may soon find yourself making important decisions with shareholders regarding the transfer of company shares.  Shares Defined Before we...

Memorandum and Articles of Association 101

Once you’ve obtained a registered office address, your business will be running in earnest along with the presence of a pile-up of paperwork. You can avoid becoming overwhelmed by the inevitable if you familiarise yourself with vital business terms and documents;...

In a hurry and just want some advice?